Fletcher Allen, a Vermont university hospital and medical center, serves all of
Vermont and the northern New York region. Located in Burlington, Fletcher Allen is a regional, academic healthcare center and teaching hospital in alliance with the University of Vermont.
Fletcher Allen Medical Resident FICA Refund Claims
UPDATE: September 23, 2013
See letter below regarding FICA refund claims, issued to former residents by David Adams, M.D., Associate Dean for Graduate Medical Education. See the FAQ section for more information and the consent form available for download.
September 9, 2010
Re: Fletcher Allen Health Care Medical Resident FICA Refund Claims
Dear Sir or Madam,
As you may know, Fletcher Allen Health Care has filed claims for refund of social security and Medicare taxes paid on wages earned for services performed by medical residents for certain tax periods ending before April 1, 2005. These taxes are Federal Insurance Contributions Act (FICA) taxes and the claims are referred to as Medical Resident FICA Refund Claims (or MR claims). Our records indicate that you were a resident or fellow at Fletcher Allen at some point before April 1, 2005. Accordingly, you may be eligible for a refund of FICA taxes that were withheld from your pay during that time.
On March 2, 2010, the IRS announced it would honor the MR claims. After we perfect our MR claim(s), the IRS will verify the amount of the MR claim(s) and begin issuing refunds plus statutory interest. Please note that whether or not Fletcher Allen actually obtains a refund from the IRS depends upon whether the claim is approved by the IRS, and whether Fletcher Allen filed a protective claim for the particular year.
Such approval is contingent upon a number of factors, and it is possible that the claim, or certain years in the claim, may not be approved by the IRS. We cannot receive a refund of the FICA taxes that were withheld and paid on your behalf unless we have your written consent. If you do not consent to have Fletcher Allen obtain your refund, you may be precluded from receiving any refund of the FICA taxes withheld and paid on your behalf because the time period for filing an individual claim for refund with the IRS may have expired.
If you consent, Fletcher Allen will pay you your FICA tax refund, plus statutory interest, after we receive the refund from the IRS. The FICA tax refund is not taxable; however, the interest on the refund is taxable to you whether or not you receive a Form 1099-INT, Interest Income. Fletcher Allen is required to file Form 1099-INT with the IRS and furnish a copy to you if we pay you interest of $600 or more in a calendar year.
In addition, Fletcher Allen will file Form W-2c, Corrected Wage and Tax Statement, with Social Security Administration (SSA), and furnish a copy to you for each tax year for which you receive a refund of FICA taxes. In most cases, Form W-2c will show a reduction in your earnings for social security coverage purposes in an amount equal to all the wages you were paid for services performed as a medical resident. Social security benefits are based on your earnings over your working lifetime. Accordingly, based on your personal circumstances, a refund could have a detrimental effect upon disability, survivors, or retirement benefits that you, or your family, are receiving or may seek to receive in the future.
If you want information about the effect on your social security benefits, you should contact SSA directly at 1-800-772-1213 (toll-free). If you call or visit a Social Security office, please have this letter with you. It will help SSA answer your questions. You might want to review your social security record before and after your refund has been processed. You can use your current Social Security Statement or you can request a copy of your Social Security Statement at the following link: http://www.ssa.gov/mystatement.
To consent to receive your share of the refund from Fletcher Allen, you must complete the enclosed Employee Consent Form and send it to PricewaterhouseCoopers, who is working with Fletcher Allen on this initiative, at the address shown at the bottom of the consent form. Your consent form must be postmarked no later than October 25, 2010.
If you have already claimed and received a refund or credit for FICA taxes that were withheld from medical resident wages, or if you filed an individual refund claim for such FICA taxes and that claim is still pending with the IRS, then we will not be able to file your MR claim for the year(s) that you received a refund or credit or have a pending refund claim. If you have a pending refund claim with the IRS, you may consider withdrawing it and joining the Fletcher Allen claim. The IRS may contact you about your pending claim. You may wish to consult your tax advisor regarding this decision. This restriction does not apply if you filed a refund claim and it was rejected by the IRS. If we can file your MR claims for some years, but not others, check "Yes" for the years you are eligible or "No" for the years you are not eligible.
If you consent to be part of Fletcher Allen's MR claim and the IRS determines that you are ineligible for a refund because you already received a refund based on an individual claim you filed, the IRS will not refund your share to us and this information may be disclosed to us.
If you consent to have Fletcher Allen process the refund claim on your behalf, it is your responsibility to contact Fletcher Allen to update your contact information, including your mailing address, if that information changes during the pendency of the refund claim. Please submit any updates to your contact information electronically to firstname.lastname@example.org or by mail to:
c/o Fletcher Allen Health Care FICA
125 High Street
Boston, MA 02110
If you have any questions about this letter, please visit the Medical Resident FICA link on the Fletcher Allen Graduate Medical Education Alumni website, http://gme.fletcherallen.org, where you can find frequently asked questions and additional information as the claim filing process progresses. You may also email email@example.com. Please include your name, telephone number, and years of residency or fellowship in your email message. Your inquiry will be answered by email as soon as possible.
Very truly yours,
David Adams, MD
Associate Dean for Graduate Medical Education
- Fletcher Allen Medical Resident FICA Refund Claims
- FICA Tax Refunds: Frequently Asked Questions
- FICA Tax Refunds: Frequently Asked Questions
|Employee Consent Form||Download PDF|
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